Power. Progress. Change.
3-6 June 2019 • Vancouver, Canada
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FAQs
FAQ
How can I register for the conference?

Thank you for your interest in attending The Women Deliver 2019 Conference in Vancouver, Canada. We are currently at capacity and have closed both registration and our waitlist.

We currently have more than 1,500 names on our waitlist and everyone on the waitlist will be notified of the status of their registration request no later than May 15. At this time, there is no other avenue to register to be on-site in Vancouver and due to the volume of interest we will not be able to respond to emails or phone calls related to the waitlist.

However, on-site attendance is not the only way to participate in the Women Deliver 2019 Conference. We urge you to register for WDLive, our Virtual Conference. We will be streaming a robust 4-day program exclusively for our online audience to enjoy and interact with, both onWD2019.org and Facebook. Additionally, consider hosting a Satellite Event to join the global dialogue – we have a  toolkit to get your started. And of course, we welcome you to join the conversation on social media using #WD2019.

What is the Women Deliver Conference?

The Women Deliver 2019 Conference is the world’s largest gathering on gender equality and the health, rights, and wellbeing of girls and women. The partner-driven conference presents new knowledge, promotes solutions, and serves as a fueling station for influencers and advocates working to achieve a more gender equal world.

What is the focus of the conference?

The Women Deliver 2019 Conference will focus on power, and how it can drive – or hinder – progress and change. You can learn more on our Theme page.

The conference will look at the different issues affecting women’s lives and  will hone in on solutions and drive action in girls’ and women’s health – including maternal, sexual, and reproductive health and rights – education, environment, political participation, economic empowerment, human rights,  gender based violence, and access to resources.

Who will be attending the conference?

The Women Deliver 2019 Conference will bring over 6,000 world leaders, influencers, government officials, civil society and private sector leaders, young people, advocates, academics, activists, and journalists from more than 150 countries to Vancouver, Canada, 3-6 June 2019.

Where will the conference be held?

The Women Deliver 2019 conference will be hosted in the award-winning Vancouver Convention Centre, a LEED® Platinum-certified, state-of- the-art facility on the waterfront in beautiful downtown Vancouver, Canada.

What does it cost to attend?

Current rates can be found here. The Early Bird Rate of $500 USD will be available until 31 January 2019. Starting in February, the general delegate rate will increase to $700 USD. The Young Person Rate (under the age of 30) is $400 USD.

We also encourage every organization/corporation to take advantage of Women Deliver’s discounted group rate to come to the conference together and bring back shared experiences and knowledge. The group rate for 10 or more people is $500 per person.  One person can register in her/his name and then add the names when plans are finalized. To take advantage of the group rate:

  • There must be 10 or more in the group to get the group rate.
  • All registrations will be paid with a single credit card.
  • All email addresses must have the company’s domain name.

To take advantage of the group discount, please email WD2019-Groups@icsevents.com.

Early Bird Registration (until 31 Jan 2019) USD 500
Regular Registration (until 27 May 2019) USD 700
Group of ten or more USD 500
Young Person (birthday after 3 June 1989) USD 400

Please note, payment will be collected in Canadian Dollars (CAD). If you complete registration by choosing the wire transfer payment option and do not pay within 15 days, your registration will be canceled. However, you are able to access your inputted data and re-register at a later date.

Are there scholarships?

Yes, our scholarship program provides financial assistance to people who would otherwise be unable to cover the cost of attendance. There was an open call for applications which ended 19 April 2018. More than 6000 people applied, and preference will be given to applicants from low- and middle-income countries and/or vulnerable populations who are working to advance gender equality and the health, rights, and wellbeing of girls and women. Winners will be announced by December 2018. No additional scholarship applications are being accepted now that the application window has closed.

When will scholarship recipients be notified?

Scholarship recipients will be notified November 2018. Due to the large number of applications, Women Deliver will only be able to award scholarships to a small percentage of applicants. We encourage scholarship applicants to explore other funding opportunities.

Are there discounts?

In addition to the Early-Bird rate of $500 USD which runs through the end of January, discounted registration rates are available for youth participants and groups of 10+ people. The Youth Rate of $400 USD is available to those under age 30 at the time of the conference – we will ask for ID onsite to confirm. After 31 January 2019, regular registration will increase to $700 USD, but the Group Rate of $500 per person and the Youth Rate of $400 will not expire. Current rates can be found here.

Why is payment required for attendance to WD2019?

There are many costs associated with putting on a global conference including facilities, rentals, technology, AV, meals, refreshments, program development, production, printing, labor, and security. In addition, roughly 35% of the Women Deliver 2019 Conference budget is earmarked for supported travel. Although we work with sponsors and donors to offset many of these costs, sponsorship support cannot cover everything. Women Deliver is committed to setting registration fees as low as possible – much lower than industry standard – to encourage a diversity of participants while creating an optimized attendee experience.

What is included in my registration fee?

Registration fees include access to all sessions, a Women Deliver 2019 Conference bag, conference materials, lunch, refreshments, and an unforgettable experience! Hotel accommodations and travel are not included in the registration fee, although attendees can access and book select hotel accommodations at discounted rates through the official registration system. Please note, payment will be collected in Canadian Dollars (CAD).

I can no longer attend. Can I be refunded or transfer my registration?

Registration cancellations received in writing at the Women Deliver 2019 Conference Secretariat’s address (WD2019-registration@icsevents.com) before 3 February 2019 (11:59 PM EST) will be accepted and all fees refunded, less a CAD 60.00 administrative fee. Cancellations received from 4 February 2019 to 3 May 2019 (11:59 PM EST) will receive 50% of their fees refunded. Cancellations received after 3 May 2019 will not be refunded; however, transfer of your registration to another person is acceptable. This can be done by re-accessing your online registration. Delegates applying for visas that do not get approved can claim a full refund if they provide the Official Visa Letter of Refusal no later than 15 June 2019 by email to info@womendeliver.org. In the unlikely event that the Conference is cancelled, travel and accommodation costs will not be refunded.

How do I book a hotel?

Women Deliver has secured special discounted rates with hotels near the Vancouver Convention Center. PLEASE NOTE: availability of discounted rooms is very limited and should be reserved as soon as possible. You can book hotels directly through the conference registration system. See below for a list of available hotels and rates. All hotels listed include Wi-Fi in the guestroom and the St. Regis also includes a la carte hot breakfast. If you are unable to book rooms on your preferred dates through the online reservation system, please contact WD2019-Housing@icsevents.com.

Hotel Star Rating Distance from VCC Rooms on Peak Room Type Gross Rate (CAD) Gross Rate (USD)
Sandman Hotel Vancouver City Centre 3 Walk – 20 minutes 20 Standard Double Double CAD 280.83 USD 219.04
Standard King with Pull Out CAD 292.58 USD 228.21
The Sutton Place Hotel Vancouver 4 Walk – 14 minutes 150 Deluxe Guestroom CAD 325.48 USD 253.87
Metropolitan Hotel Vancouver 4 Walk – 7 minutes 65 Run of House CAD 325.04 USD 253.53
Executive Hotel Le Soleil 4 Walk – 7 minutes 30 Executive One Bedroom Suite CAD 337.23 USD 263.04
Hyatt Regency Vancouver 4 Walk – 9 minutes 420 Standard Guestroom CAD 346.63 USD 270.37
Sheraton Vancouver Wall Centre 4 Walk – 19 minutes 75 Traditional King CAD 346.63 USD 270.37
Traditional Dbl Dbl CAD 346.63 USD 270.37
Vancouver Marriott Pinnacle Downtown 4 Walk – 5 minutes 150 City View Guestroom CAD 351.33 USD 274.03
The Westin Bayshore 4 Walk – 14 minutes 90 Run of House CAD 351.33 USD 274.03
Four Seasons Hotel Vancouver 5 Walk – 7 minutes 75 Run of House CAD 363.08 USD 283.20
Pan Pacific Vancouver 4 Onsite 13 Deluxe King CAD 363.08 USD 283.20
Deluxe Dbl Dbl CAD 363.08 USD 283.20
The St. Regis Hotel 4 Walk – 10 minutes 20 Run of House CAD 370.04 USD 288.63
How do I book flight and travel?

All travel, including airfare and local transportation is the responsibility of conference attendees themselves.

Is transportation to and from the Vancouver Convention Center available?

There is no conference-specific transportation organized for the Women Deliver 2019 Conference. However, Vancouver has an excellent and affordable public transportation system that we encourage delegates to use. The metro drops off at the ground floor of the Vancouver Convention Center.

When should I arrive?

The opening ceremony will begin in the early afternoon of 3 June 2019. However, several organizations are holding pre-conference partner events, so please factor that into your arrival schedule. You can check the website beginning in January for a list of partnership events that are open for registration. You may also want to plan to arrive early or stay later to take advantage of the many activations that are taking place throughout Vancouver as part of Women Deliver 2019 Mobilization.

Will I need a visa to enter Canada?

Most people need a visa or an Electronic Travel Authorization to travel to Canada. Some people may only need their valid passport. To find out what you need to travel to, or transit through, Canada, please check here. In addition, Canada has introduced a new entry requirement, known as an Electronic Travel Authorization (eTA). This applies to visa-exempt foreign nationals travelling to Canada by air. Exceptions include U.S. citizens and travelers with a valid Canadian visa. Entry requirements for other methods of travel (land, sea) have not changed.  On 15 March 2016, this entry requirement became mandatory and travelers will need an eTA before they can board a flight to Canada. Find out more about Electronic Travel Authorization (eTA) here.

Will you offer visa support?

Women Deliver will be providing an invitation letter to assist with delegate visa applications. You do not need to reach out to us to request an official invite letter from Women Deliver for visa purposes, as these letters will be sent automatically after you register and payment is received. The CBSA Event recognition letter can be accessed here. Additional visa support will be made available to sponsored attendees.

How can I access the CBSA Event recognition letter?

The CBSA Event recognition letter can be accessed here. All non-Canadian attendees and exhibitors should have a copy of this letter on hand in order to facilitate entry into Canada. Please also attach this document to any boxes or packages being shipped to Canada for this event. If you have any questions about the CBSA Event recognition letter, please contact IECSP-VAN@cbsa-asfc.gc.ca.

Will programming be available in multiple languages?

English is the official language of the Women Deliver 2019 Conference. Although all of the plenary and a select number of concurrent sessions will be available in French, Spanish, and potentially other languages, delegates proficient in English will gain the most from the conference. In addition, there will be sign language interpreters at all plenary sessions. For information about the conference in multiple languages, please consult our flyers: French, Spanish (Latin America), Arabic, Chinese (Hong Kong)

What is Women Deliver’s approach to French translation?

Gender equality is the driving force behind everything we do at Women Deliver, so it is critical that it also be reflected in our communications. In order to do this, we looked at several approaches to feminization and inclusive writing in French, reviewing the recommendations of the federal Translation Bureau, the Office québécois de la langue française and other language authorities. Ultimately, we have opted for the hybrid approach detailed here.

Women Deliver has decided to use “neutral” language, that is, using collective and gender-neutral nouns (e.g. the Canadian population, the audience, journalists, executives) whenever possible. When it is not possible, we use doublets with the feminine form placed ahead of the masculine (e.g. participantes et participants), as a reflection of our mission of championing the rights of girls and women.

Recently, the subject of non-gendered language has gained traction. While we acknowledge that it is important for individuals who do not identify as male or female to be included and seen, we have chosen to follow the recommendations of Canadian linguistic authorities and avoid using emerging techniques such as truncated forms, which are still in their infancy.

Your registration website is blocked in my country. How can I register?

If you are having trouble accessing our websites or registration system, please email our official conference organizers, ICS, directly at WD2019-registration@icsevents.com.

I received a suspicious email - what should I do?

Please note: We’ve been alerted that scammers are posing as representatives of the Women Deliver Conference to attempt phishing attacks. If you receive any suspicious emails stating for example, that there is a “World Summit” connected to the Conference, please do not reply, click on any links, download or send any personal information. Be assured, we are reporting all such phishing activities to the Internet Crime Complaint Center (a partnership of the FBI, National White Collar Crime Center, and the Bureau of Justice Assistance) at www.ic3.gov and the Canadian Government’s Anti-Fraud Centre, centreantifraude.ca/reportincident-signalerincident/index-eng.htm and we encourage all to do the same, or report to your country’s relevant authority, in the event you receive scams or phishing activity concerning the Conference.

I have a visual impairment. How can I register?

If you would like extra assistance navigating our websites or registration system, please contact our official conference organizers, ICS, directly by email at WD2019-registration@icsevents.com or via phone at [+1] 604 681 2153.

What steps have been taken to ensure accessibility at the conference?

Vancouver is a modern inclusive and hospitable city. The accessibility of public buildings, public transport, and parking facilities for visitors with various forms of disability is taken very seriously and Women Deliver has inspected all conference event sites and accommodations to ensure the highest accessibility standards. The Vancouver Convention Center itself is equipped with elevators, ramps, designated service animal relief areas, alarms specifically designed for the hearing and sight impaired, and a staff specifically trained to provide assistance. There will be sign language interpreters at all plenary sessions. If you have any questions about accessibility please contact us at conference@womendeliver.org.

Will you offer a breastfeeding room?

Yes, we will provide a breastfeeding/pumping room onsite at the Vancouver Convention Center. There will be breast milk storage available upon request.

Will you offer on-site child care services?

The Women Deliver Conference program is not designed to be a child-focused experience. For 2019, unfortunately the Vancouver convention center does not offer on-site child care or child-friendly facilities. However, there are available child care services that delegates may explore in the city of Vancouver.

For security purposes, all delegates aged 1 year and older must be formally registered for the conference, and all registered delegates under the age of 18 must be accompanied by a chaperone at all times. Infants aged 12 months or younger accompanying their caregiver do not require a registration, and Women Deliver has organized for an onsite breastfeeding room with secure cold storage available.

Will you offer a prayer room?

Yes, we will provide a prayer room onsite at the Vancouver Convention Center.

Will you offer gender-neutral / all gender restrooms?

Yes, the Vancouver Convention Center has a number of gender-neutral bathrooms available for use throughout the building. There will also be gender-specific bathrooms.

Does Women Deliver’s use of the word “women” include transgender women?

Women Deliver is committed to championing the health, rights, and wellbeing of all girls and women, including cisgender and transgender individuals. When we use the term “women” it is wholeheartedly inclusive of transgender women.

Is the Women Deliver Conference trans and LGBTQIA+ friendly?

The Women Deliver Conference welcomes participants of diverse backgrounds, including those of diverse gender identities. Women Deliver is committed to championing the health, rights, and wellbeing of all girls and women, including cisgender and transgender individuals. When we use the term “women” it is wholeheartedly inclusive of transgender women.

What steps have been taken to make the conference environmentally friendly?

From the design of their double LEED® Platinum certified facility, the use of the latest green technologies to the adoption of green operating practices, the Vancouver Convention Centre is committed to being as environmentally sustainable as possible.

Some notable features include:

  • A six-acre living roof with indigenous plants that is home to four beehives
  • A restored marine habitat is built into the foundation of the West building
  • A sophisticated black water treatment plant that recycles grey and black water into washrooms for toilet flushing and rooftop irrigation
  • A seawater heating and cooling system that takes advantage of the adjacent seawater
  • Natural light and ventilation maximized throughout the facility
  • Local British Columbia wood products from sustainably-managed forests throughout the facility
  • An extensive facility-wide recycling program that includes organics
  • A ‘scratch’ kitchen using primarily fresh, local, and seasonal ingredients.
  • Green SealTM and EcoLogoTM approved cleaning products used facility-wide

In addition, Women Deliver has decided to forgo a big printed program and utilize a mobile app instead. Participants will need to download this prior to the conference. We are also offering a carbon offset sponsorship package.

I do not have a smartphone. Will I still be able to access the schedule?

We will have a limited number of electronic tablets on lend but encourage you to bring your own device if you have one. IT support will be available to all attendees.

How is programming being developed for the conference?

From September 2017 – January 2018 Women Deliver embarked on a global listening tour to gather ideas and suggestions for WD2019. We heard from over 1,500 individuals through online surveys and in-person interviews and are using those ideas to inform and assist in program development for WD2019. We’re also continuing to work with our Advisory Group and experts across the globe to develop the program and identify speakers. Together, we’re planning a robust and dynamic partner-driven event that will inspire action for girls and women.

Can I be a speaker?

We are not accepting speaking requests at this time. From September 2017 – January 2018 Women Deliver embarked on a global listening tour to gather ideas and suggestions for WD2019. We heard from over 1,500 individuals through online surveys and in-person interviews and are using their ideas to inform and assist in program development for WD2019. We’re also continuing to work with our advisory group and experts across the globe to develop the program and identify speakers. Together, we’re planning a robust and dynamic partner-driven event that will drive action for girls and women. If you would like to see your speaker or topic featured in Vancouver, we would encourage you to explore other ways to participate such as on-site partner side events, off-site satellite events, exhibition, and sponsorship. Stay tuned to wd2019.org for details.

How can I suggest a topic or speaker for the conference?

From September 2017 – January 2018 Women Deliver embarked on a global listening tour to gather ideas and suggestions for WD2019. We heard from over 1,500 individuals through online surveys and in-person interviews and are using their ideas to inform and assist in program development for WD2019. Now that our global listening tour has concluded, we are no longer collecting general suggestions. If you would like to see your speaker or topic featured in Vancouver, we would encourage you to explore other ways to participate such as on-site partner side events, off-site satellite events, exhibition, and sponsorship. Stay tuned to wd2019.org for details.

Can I submit a proposal to participate in program elements? (Panel Sessions, Appy Hour, Social Enterprise Pitch, Power Stage, Youth Zone, Film Festival, Poster Session, etc.)

From September 2017 – January 2018 Women Deliver embarked on a global listening tour to gather ideas and suggestions for WD2019. We heard from over 1,500 individuals through online surveys and in-person interviews and are using their ideas to inform and assist in program development for WD2019.  Now, we’re using everything we learned on the listening tour and working with our Advisory Group, partner organizations, and other experts to shape the programming. We are not accepting input into the programming and participants of Social Enterprise Pitch, Youth Zone, Main Stage Plenaries, and Concurrent Sessions. We are now accepting Film Festival submissions. Applications for Digital Poster, Power Stage, and Appy Hour are closed. Please check back to WD2019.org or subscribe to our conference newsletter for further information here.

Can I be a sponsor?

Women Deliver has doubled the number of sponsorships since its last conference. We are humbled to have this support, and thank our sponsors who are listed on the Sponsorship page. We are no longer able to accept sponsorship requests for 2019.

Can I exhibit?

We are sold out of exhibition spaces in the Fueling Station but expect that some may become available in the future. Please fill out the form on the exhibitors’ page to be put on the waiting list.

Can I host an auxiliary meeting on-site?

Yes, many organizations choose to host events, board meetings, seminars etc. before, during and after the conference. More information on On-site Partner Side Events will become available in September of 2018. Sponsoring organizations will have the opportunity to book space for auxiliary and side events starting in June 2018. It will only be possible to host auxiliary and side events during non-conference hours.

Can I volunteer?

Thank you for your interest, but at this time we are not accepting applications for individual volunteers. If anything changes in the future and we are able to bring on volunteers, that information will be communicated via our newsletter. You can sign up here.

When will pre-conferences be held and can I participate?

Most Women Deliver pre-conferences take place the day before (2 June 2019) and/or morning of the opening ceremony (3 June 2019). Most pre-conferences are invitation-only and organized by partners. For pre-conferences that accept general delegate registration, organizers manage this process through their own systems. You can check the website beginning in January for a list of partnership events that are open for registration.

How can I participate if I cannot travel to Vancouver?

Those who cannot attend the Women Deliver 2019 Conference in-person will be able to participate remotely. Women Deliver will be holding a virtual conference, with streaming of plenary sessions, selected concurrent sessions, and specific programming for a digital audience. In addition, you can organize or participate in Satellite Sessions that will take place in communities and countries around the world leading up to, during, and after the conference to foster a deep dive into the issues related to girls and women. Organized by NGOs, universities, and corporations alike, these sessions add to the richness and reach of the conference. Consider hosting one yourself!

Can I arrange a satellite event or viewing party?

Absolutely! We already know of several organizations with plans in the works, and we hope you’ll join in! Satellite Sessions will take place in communities and countries around the world leading up to, during, and after the conference to foster a deep dive into the issues related to girls and women. Organized by NGOs, universities, and corporations alike, these sessions add to the richness and reach of the conference.

What is the Canadian Mobilization?

Women Deliver 2019 Mobilization Canada is a rallying cry for unity in gender equality and girls and women’s empowerment throughout Canada. By seizing the global spotlight that comes with serving as host country, Canadians from all walks of life are hosting events from coast to coast to coast in the lead up to WD2019. Canadians are encouraged to submit their event listings free of charge to appear in a public Events Calendar and gather more participants. Visit WeDeliver2019.ca for more details

Can I donate/support financially?

Yes, more information on donation towards conference-specific expenditures like young people’s travel will become available in 2018. If you would like to support Women Deliver’s general advocacy now, please visit http://womendeliver.org/donate

Why did Women Deliver choose Canada for the host country?

After an extensive process, we selected Canada because it’s one of the countries in the world that delivers for girls and women. Canada shares our value that investing in girls and women has a ripple effect that drives progress for all. That’s why the government has a feminist international assistance policy that puts gender equality and sexual and reproductive health and rights at its core. The 2019 conference will be an opportunity to do even more.

We’re also currently considering venues for our 2022 conference.

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